On-line Helps – context sensitive Helps (Also Printable)
User Profiles - Guardian remembers the Toolbars, Menus, Column layout, Sort sequences etc of each User.
Standard Cost Centre/Hierarchy database structure
Parts/Materials Catalog (Purchase Subsystem is optional)
Bar Coding – available throughout Guardian
Email notifications: Used to notify one or more parties of a required action.
Reports: See Reporting Section
Preventive Maintenance routines:
➼ Multiple triggers including date/time, meters (all types) and events
Purchase Orders – handles direct purchases, stocking items, blanket POs and services
Inventory processing including Receiving and Issuing
Automated re-orders – tools to help the Purchaser quickly re-order items
Smart Read - Links the Vendors and/or Manufacturer’s barcode or UPC code to the catalog.
Optionally integrated to most Third Party Accounting software packages
The Guardian Report Server utilizes Crystal Reports to produce over 250 standard reports
The number of included reports depends upon the number of Users and the number of Modules purchased
Reports can be set to run automatically at specific times
Report Criteria can be modified by the User.
Customers are allowed to create and retain their own set of Custom Reports
Ad-hoc reporting – please refer to the Reporting Overview
Distribution – the ability to selectively print and/or email and/or fax reports
Attachments that were created in programs such as Word, Excel, Adobe, etcetera, can be viewed via their native program.
We use a free viewer from Autodesk to view CAD files (DWG, DWF, etc.) It can also be used to redline, view and port common image formats.
Accounts Payable for Suppliers and Vouchers
General Ledger for accounts and optionally exchange rates
General Ledger journal entries for purchases, adjustments and issues.
Requires the Invoicing Matching module
Generates an Accounts Payable voucher
Automatically adjusts any historical costs should the Invoice price or quantity be different from the original Purchase Order
The Maintenance Department manages these Requests
Work Orders are created via the Web Work Request Manager for the accepted Requests
The original Requester is sent an email as to whether their Request was accepted or denied.
The new Mobile Work Request APP submits Work Requests from the APP into the Enterprise system for processing via their Smart Phone or Tablet.
Used to reserve, track and manage specialized equipment that is required to perform maintenance functions. An example would be a crane.
Used to reserve, track and manage specialized equipment that is required for maintenance functions and/or for functions. An example of a non-maintenance use would be catering equipment, chairs, tables, electronic equipment etc.
There is currently no capital charge for this module, only Support is charged
Inventory Counts and Inventory Adjustments
Receiving and Issuing Materials
Checklist Work Orders for Mobile Equipment